Contact Us
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Our location address is
Prospect Place, Watlington, OX49 5AJ But please do not send mail to this address. Our postal address is Benefice of Icknield PO Box 247 WATLINGTON OX10 1FG If you have a question please contact us by email at watlingtonchurch@gmail.com Or call the church office on 01491 614218 Or visit our facebook page on https://www.facebook.com/stleonardswatlington If you'd like to contact a particular member of the ministry team, please go to our "Ministry Team" page. f
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DATA PRIVACY NOTICE
This document sets out how The Rector and Parochial Church Councils of the Benefice of Icknield process and manage your personal data. The Parishes within the Benefice are St Nicholas’, Britwell Salome, St Mary’s, Pyrton, St Botolph’s, Swyncombe, and St Leonard’s, Watlington.
1. Personal data
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
2. Who is the Data Controller?
The Rector of the Benefice of Icknield is the Data Controller for pastoral information. The Parochial Church Council (PCC) of each Parish is the data controller for parish administration. As the churches in the Benefice work closely together and parishioners may choose to associate more closely with one church which is not necessarily their own parish church we work closely together and the Rector is therefore the overall Data Controller. This means he decides how your personal data is processed and for what purposes.
3. How do we process your personal data
The Benefice of Icknield and the PCCs within it comply with their obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: -
4. What is the legal basis for processing your personal data?
5. Will we share your personal data with anyone else?
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.
6. How long do we keep your personal data?
We keep data in accordance with the guidance set out in the Church of England guide “Keep or Bin: Care of Your Parish Records” https://www.churchofengland.org/sites/default/files/2017-11/care_of_parish_records_keep_or_bin_-_2009_edition.pdf
Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.
7. What rights to I have to my personal data?
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact the Rector of the Benefice of Icknield by email rectoricknield@gmail.com or by post to Benefice of Icknield, PO Box 347, Watlington, OX10 1FG
This document sets out how The Rector and Parochial Church Councils of the Benefice of Icknield process and manage your personal data. The Parishes within the Benefice are St Nicholas’, Britwell Salome, St Mary’s, Pyrton, St Botolph’s, Swyncombe, and St Leonard’s, Watlington.
1. Personal data
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
2. Who is the Data Controller?
The Rector of the Benefice of Icknield is the Data Controller for pastoral information. The Parochial Church Council (PCC) of each Parish is the data controller for parish administration. As the churches in the Benefice work closely together and parishioners may choose to associate more closely with one church which is not necessarily their own parish church we work closely together and the Rector is therefore the overall Data Controller. This means he decides how your personal data is processed and for what purposes.
3. How do we process your personal data
The Benefice of Icknield and the PCCs within it comply with their obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: -
- To enable us to provide a voluntary service for the benefit of the public within our Ecclesiastical parishes and for anyone else who wishes to join us.
- To administer church records;
- To fundraise and promote the interests of the churches;
- To manage our employee and volunteers;
- To maintain our own accounts and records (including the processing of gift aid applications);
- To inform you of news, events, activities and services running within the Benefice;
4. What is the legal basis for processing your personal data?
- Explicit consent of the data subject so that we can keep you informed about news, events, activities, services and other initiatives.
- Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment.
- Processing is carried out by a not-for-profit body with a religious aim provided: -
- the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
- there is no disclosure to a third party without consent.
5. Will we share your personal data with anyone else?
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.
6. How long do we keep your personal data?
We keep data in accordance with the guidance set out in the Church of England guide “Keep or Bin: Care of Your Parish Records” https://www.churchofengland.org/sites/default/files/2017-11/care_of_parish_records_keep_or_bin_-_2009_edition.pdf
Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.
7. What rights to I have to my personal data?
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -
- The right to request a copy of your personal data which the Rector of the Benefice or the relevant PCC holds about you;
- The right to request that the Rector of the Benefice or the relevant PCC corrects any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for the Rector of the Benefice or the relevant PCC to retain such data;
- The right to withdraw your consent to the processing at any time
- The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
- The right to lodge a complaint with the Information Commissioners Office.
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact the Rector of the Benefice of Icknield by email rectoricknield@gmail.com or by post to Benefice of Icknield, PO Box 347, Watlington, OX10 1FG